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Call for Volunteers

Are you passionate about occupational therapy and looking to make a positive impact on the profession? We invite you to join us as a volunteer at the Missouri Occupational Therapy Association (MOTA) Fall Conference, taking place on October 25-26 at Saint Louis University in St. Louis!

Why Volunteer? Volunteering at the MOTA Annual Conference offers you the chance to:

Network with professionals, speakers, and fellow students from across Missouri.
Enhance your resume with hands-on experience in event planning and coordination.
Earn recognition for your contributions to the occupational therapy field.
Get a behind-the-scenes look at how a large-scale conference is organized.
Enjoy complimentary access to select conference sessions and events during your volunteer hours.

Volunteer Responsibilities: As a volunteer, you may be involved in:

Registration & Check-In: Assisting with attendee registration, distributing badges, and providing conference materials.
Session Support: Helping with room setup, managing audiovisual equipment, tidying rooms in-between sessions and assisting speakers.
Exhibitor Assistance: Supporting exhibitors with booth setup and break-down, direct attendee engagement to exhibitor booths, and materials distribution.
Information Desk: Providing directions, answering questions, and assisting attendees with navigating the conference.
Conference Setup & Breakdown: Helping with the preparation and organization of conference materials and equipment, as well as post-event teardown.
ETC

Join Us and Make a Difference! Don’t miss this opportunity to be a part of something bigger. Whether you’re a student eager to learn or a seasoned practitioner looking to give back, your involvement is crucial to the success of our conference. Together, we can create an unforgettable experience for all attendees.

Volunteer Sign-Up Form

Volunteer List of Responsibilities

1. Registration & Check-In Table:

Attendee Registration: Assist with checking in attendees, distributing name badges, and providing conference materials such as programs or swag bags.
On-Site Registration: Help with processing on-site registrations, including collecting payments and issuing badges.
Information Distribution: Provide attendees with information about conference sessions, locations, and any schedule changes.
Line Management: Ensure the registration line flows smoothly, directing attendees to the correct check-in stations.

2. Speaker Session Support:

Room Setup: Assist with setting up rooms for sessions, including arranging seating, distributing materials, and ensuring the room is clean and organized.
Audiovisual Equipment: Support speakers with AV setup, including microphones, projectors, and presentations, ensuring everything runs smoothly.
Session Monitoring: Monitor sessions to ensure they start and end on time, provide assistance to speakers as needed, and manage any technical issues.
Room Maintenance: Tidy up rooms between sessions, ensuring they are ready for the next presenter.

3. Information/Hospitality Table:

Attendee Assistance: Provide directions, answer questions, and assist attendees with navigating the conference venue.
Resource Distribution: Distribute maps, schedules, and other informational materials to attendees.
Local Information: Offer information on local amenities, such as dining options, transportation, and attractions.
Lost & Found: Manage a lost and found for attendees’ belongings.

4. Floater:

Flexible Assistance: Be available to assist in any area where additional help is needed, including registration, session support, or information desk.
Emergency Coverage: Step in to cover for any volunteer who may need a break or cannot fulfill their shift.
On-Demand Tasks: Perform various tasks as requested by conference organizers, which may include running errands, helping with crowd control, or assisting with last-minute setups.

Volunteer Sign-Up